BOOKING COURTS/START AND END PLAY TIMES: Matches are to begin no earlier than 4:00pm on Friday and end no later than 4:00pm on Sunday. In certain instances, US Squash may allow tournaments to operate outside of these designated hours. Please make sure your facilities can work in the time constraints of your event. Block out courts at your facility as soon as your tournament is accredited so not to have any conflicts with your members. It is also advised to send an email to your own membership to inform them that the courts are offline and encourage them to attend the tournament, volunteer, and cheer on the local juniors.
FACILITY FRONT DESK: Be sure to inform the main front desk of your tournament venues (where calls may go through to) of necessary tournament information. Advise all staff to send tournament questions your way to avoid misinformation. If the facility desk is uninformed, it can lead to confusion and unhappy parents and co-workers! Give them a list of everything they need to know.
FACILITY AFFILIATE: All facilities at which matches are played during an accredited tournament must be current US Squash facility affiliates at the time of the tournament.
VENUE OPENING AND CLOSING TIMES: Check that you and the participants have access to all your venues one 1 hour before the first match time (likely to need access at 7am) and later times than may be usual for the facility. There have been issues in the past with facilities wanting to close or not having someone to open on time or early for the matches.
If you are using a second venue be sure to check court availability with the other venue as soon as you are accredited. Do NOT assume you can use the courts. Book the courts and make sure any financial payments are dealt with in a timely manner.
If you are planning to use just one facility, it is still a good plan if you have a second back up facility in case of a large entry. If you have no other venues close by, make sure your US Squash tournament support person knows this.
COURT REQUIREMENTS: To complete the tournament in the time provided, US Squash requires that the tournament director have a certain number of courts to enable them to run their tournament. In rare instances, US Squash may allow tournaments to operate on fewer courts. This will be established during the accreditation process.
Guideline is:
BRONZE TOURNAMENT: 4-5 courts
SILVER TOURNAMENT: 7-8 courts
GOLD TOURNAMENT: 12-14 courts.
JCT: 15+ courts.
